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Request for Expressions of Interest to support the Kenya Energy and Petroleum Regulatory Authority in the mini grid sector: 

Title

Consultancy Services to Support the Kenya Energy  and Petroleum Regulatory Authority (EPRA) in the mini grid sector

Tendering Organization

Innovation Energie Développement (IED), France

www.ied-sa.fr

IED is the Managing Entity of the Green Mini Grid (GMG) project implemented by AFD in Kenya.

Country of assignment

Kenya

Category

Consultancy Services

Expected scope of the assignment

The total TA effort for the envisaged scope of work is estimated to require up to 500 expert days. Main areas of support are:

o   Adaptation and adoption of draft Mini grid regulations

o   Capacity building of national staff

o   Provision of Embedded expertise

o   Support to the IT Section (electronic processing of applications

Number of firms to be shortlisted

Up to 6 consultancy firms will be short listed and requested to submit full proposals

Deadline

30 April 2020 12:00 PM East Africa Time (EAT).

Electronic submission to

This email address is being protected from spambots. You need JavaScript enabled to view it. with copy to This email address is being protected from spambots. You need JavaScript enabled to view it.

Reference number

IED K/GMG/2020/001

 

Introduction

The Green Mini Grid (GMG) Facility Kenya is funded by DFID and EU Africa Infrastructure Trust Fund (EUAITF) and is implemented by the Agence Française de Développement (AFD). The Program is managed by Innovation Energie Développement (IED), acting as the Managing Entity of the project. The GMG Facility Kenya aims to enhance access to energy in Kenya by encouraging private investment in mini grids based on renewable energy. The GMG Facility Kenya commenced in 2016 and has since provided on demand driven technical assistance and financial support through investment and out based grants to private developers to encourage the building and operation of green mini-grids. The program is expected to achieve:

  • 13,000 – 17,000 new connections reaching 65 000 to 85,000 people with new access
  • 5 megawatts capacity installed through mini grids
  • increased private finance flows into the sector
  • GMG sector technical assistance to support a self-sustaining GMG sector in Kenya,
  • Contribute to improving mini-grid regulations and policy,

GMG Facility Kenya works closely with the Ministry of Energy and Petroleum (MOEP) and the Energy and Petroleum Regulatory Authority (EPRA) which both support and facilitate the development of the mini grid sector in Kenya. Over the last years several mini grids have been constructed and become operational supported by GMG, GIZ, and the Rural Electrification Authority (now Rural Electrification and Renewable Energy Corporation, REREC). EPRA was established as the successor to the Energy Regulatory Commission (ERC) under the Energy Act, 2019 with an expanded mandate of inter alia regulation of upstream petroleum and coal. Among others, the EPRA regulates i) Generation, importation, exportation, transmission, distribution, supply and use of electrical energy with the exception of licensing of nuclear facilities and ii) Production, conversion, distribution, supply, marketing and use of renewable energy.

Regulations for the mini grid sector were drafted in 2017 with technical support from several development partners. The regulations need to be adapted to the new Energy Act of 2019, subjected to the stakeholder review process and subsequently submitted to Parliament for official endorsement and then for implementation by EPRA. The overall process is guided by the Taskforce on the Implementation of the Energy Act appointed by the Cabinet Secretary for Energy in July 2019.

Scope of Work

The envisaged scope of work will involve among others

  • Adaptation of the draft mini grid regulations prepared in 2017 to bring these in line with the new Energy Act as well as support to the adoption process.
  • Update of the mini grid model used for the tariff calculations to ensure that these reflect the current conditions
  • Capacity building of EPRA’s staff in the application of the mini grid regulations
  • Provision of embedded expertise for a limited period to support EPRA in the processing of applications and permits while at same time building internal staff capacity
  • Support to the IT section to strengthen the electronic processing of applications

Requirements for submission

GMG Facility Kenya, through its Managing Entity (IED, France), invites eligible Firms to indicate their interest in being invited to submit a full proposal at the Request for Proposal (RFP) stage. Interested Firms must provide information indicating that they are qualified to perform the services, referring to the guidance above. Consultants may associate with other invited and non-invited firms to enhance their qualifications. The EOI submission shall be in the form of a single attached PDF file, including any annexes. Please note that the total size of this PDF file should be less than 10MB. The Firms should limit their EOI to a focused and tailored submission not to exceed 20 pages, exclusive of CVs and suggestions/comments on the proposed approach/methodology, which can be included as annex material. EOI submissions that go beyond the 20 pages limit WILL NOT BE REVIEWED beyond this point, which may negatively impact on the scoring that is given. The intention at the EOI stage is to assess the suitability of each Firms to be invited to the RFP stage, and so firms should focus on responding to the criteria outlined in Scope of Work Section above, and should keep their EOI submissions concise and to the point.

Qualification criteria bidder

In order to confirm eligibility for AFD’s financing, interested firms shall submit (as part of the Annex to the expression of interest) a duly signed ‘statement of integrity’ which can be downloaded from www. https://www.afd.fr/en (appendix 1 of https://www.afd.fr/sites/afd/files/2019-11-03-23-40/ope-R2011a-foreign-countries-procurement-guidelines.pdf)

Interested Consultancy Firms must provide information evidencing that they are qualified and experienced to perform those services, such as:

  • Presentation of the Consultancy Firm: background, scope of activities, financial data (sales figures, etc.) for the past 3 years, description of human resources, organogram, etc. Firms below 2 million euro turn over and less than 10 permanent staff WILL NOT BE ELIGIBLE.
  • Experience on similar projects during the last 10 years. Similar projects include experience in mini grids sector or, next best, experience with off-grid sector and conventional rural electrification.
  • Firms which can bring in Kenyan expertise for specific tasks will have a distinct advantage or, next best, experience in other African Countries.

Disclaimers and general information

The attention of interested consultants is drawn to paragraph 1.3.3 of the AFD procurement guidelines: Guidelines for the procurement of AFD financed contracts in Foreign Countries, setting forth the AFD’s policy on conflict of interest.

Further information can be obtained at the email address This email address is being protected from spambots. You need JavaScript enabled to view it. 7 days before dead line for submission

Among the submitted applications, IED will shortlist a maximum of six (6) consultants, to whom the Request for Proposals to carry out the services shall be issued.

This is not an invitation to tender. Following the completion of the EOI stage, a shortlist of eligible firms will be invited to the RFP stage, which will include a full technical and financial evaluation.

Only shortlisted firms will be contacted for the tender process

Nothing in the REOI shall be construed to be a commitment of the part of GMG Facility Kenya, IED and/or AFD. IED does not guaranteed to proceed further than the EOI and this invitation for EOI is being neither an agreement not an offer for award of work.

 

 

Download the PDF File attached - Deadline is 30th April 12:00 PM EAT - You can also go to the DG Market website

Published in Tenders

The GMG Managing Entity would like to assure our partners and other stakeholders that the program remains fully operational during this unprecedented period.

Our team in Kenya as well as our head office in France are working from home over the coming weeks, and longer if necessary. Please remain in active contact with us through the normal channels: email, WhatsApp and on the phone.

We are particularly interested to hear from you on how the coronavirus disease has affected your immediate operations and your expectations of the possible longer-term impacts. We welcome any ideas on how best GMG, with support from AFD, DFID and EU, can ensure that the mini-grid sector in Kenya gets through these difficult times and how best you can continue to help the rural communities in the country.

Reliable and affordable electricity as provided by our mini-grid partners is needed to keep people connected and informed at home as well as to run other important business and community services during this difficult period. We are forever committed to supplying the same.

In the meantime, please ensure the health and safety of yourselves, your team and the people that you are serving.

Published in News

This report was produced by Danish Energy Management (DEM) on behalf of the European Commission. This study analyses the achievements made in six mini-grid projects supported by the ACP-EU Energy Facility in Tanzania and Madagascar to understand the increase in PUE and the impact that energy access has had:

- SDG1: Mini-grid access has improved the quality of life for 70% of the communities that have been connected to the mini-grid in Tanzania and Madagascar. A quarter of households reported that they had more disposable income, which was primarily spent on food and school fees. Twenty percent of households reported an improvement in health services.

- SDG5: As users of energy, women value convenience and lighting for studying, as well as the time saved from travelling to charge mobile phones. Women entrepreneurs report being empowered to provide additional services dependent on electricity and an enthusiasm to expand their businesses, despite a self-reported lack of knowledge or finances.

- SDG7: The introduction of electricity access to the six projects areas has resulted in a 97% reduction in the use of kerosene and 89% reduction in the use of battery powered torches. Solar home system usage reduced by 90%, indicating that the quality of light and convenience is valued cost.

- SDG8: The workforce of the MSMEs interviewed had increased by 2.5 times, which they attributed primarily to a more diverse portfolio of activities to meet local demand, and increased revenue. The opportunity to become self-employed was valued, both due to the independence to determine how much time was spent on which activities but also due to a better income per hour of work put in.

For more information, please download the report from DEM.

Published in Reports and Surveys

WASHINGTON, June 25, 2019— Mini grids, previously viewed as a niche solution, can provide electricity to as many as 500 million people by 2030, helping close the energy access gap, according to a new World Bank report. The combination of falling costs, dramatic increase in quality of service, and enabling policies has made mini grids a scalable option to complement grid extension and solar home systems.

Mini Grids for Half a Billion People: Market Outlook and Handbook for Decision Makers is the most comprehensive study on mini grids to date. It provides policy makers, investors, and developers with insights on how mini grids can be scaled up.  It takes stock of the global market and industry, analyses costs and technological innovations, and shows the importance of microfinance and income-generating uses of electricity.  

Compared with main grid and solar home systems, mini grids are a more viable solution for areas with high population density and medium electricity demand. Extending main grid to serve remote communities is often prohibitively expensive. Globally, at least 19,000 mini grids are already installed in 134 countries, representing a total investment of $28 billion and providing electricity to around 47 million people. Most are deployed in Asia, while Africa has the largest share of planned mini grids.

At present the total mini grid investment in countries with low levels of electricity access in Africa and Asia totals $5 billion. It is estimated that $220 billion is needed to connect 500 million people to 210,000 mini grids in these regions by 2030. Across the globe, countries need to actively mobilize private sector investment. This can be achieved by setting up policies that support comprehensive electrification programs, promoting viable business models, and providing public funding, for example through performance-based grants.

Mini grids are now one of the core solutions for closing the energy access gap. We see great potential for mini grid development at scale and are working with countries to actively mobilize public and private investment,” said Riccardo Puliti, Senior Director of Energy and Extractives at the World Bank. “The World Bank has been scaling up its support to mini grids while helping countries develop comprehensive electrification programs. Our commitments to mini grids represent about one-quarter of total investment by the public and private sector in our client countries. The Bank’s portfolio spans 37 mini grids projects in 33 countries, with a total commitment of more than $660 million. This investment is expected to leverage an additional $1.1 billion in cofinancing.”

In addition to being cost-efficient, mini grids have many other benefits. They have positive environmental impacts: 210,000 mini grids powered by solar energy would help avoid 1.5 billion tons of CO2 emissions globally. They also offer national utilities a win-win solution in the electricity sector by paving the way for more financially viable future grid expansion.

By the time the main grid arrives, significant demand for electricity would already exist and customers would have greater ability to pay through the generation of productive uses made possible by mini grids.

Funding for the report was provided by the World Bank’s Energy Sector Management Assistance Program (ESMAP).

 

PRESS RELEASE NO: 2019/EEX/207
Published in Reports and Surveys
Saturday, 08 December 2018 07:38

Facts & Figures SOLAR Energy 2017

Africa is quickly becoming one of the most significant regions in the global expansion of the solar PV industry. The high levels of solar irradiation, extreme (and growing) energy demand, an increasing amount of renewable energy related commitments by governments in the region, and the lack of reliable energy infrastructure are just some of the factors that are sparking growing interest from local businesses and international stakeholders alike
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Friday, 21 September 2018 08:43

The Platform for Energy Access Knowledge

Power for All recently launched the Platform for Energy Access Knowledge (PEAK) and will be hosting a series of webinars to demonstrate PEAK's unique functionalities and how they can support your data needs. The webinars are tailor-made for different user groups.

Webinars will be held from Wednesday 3rd October - Wednesday 10th October 2018.

The following are the avaialable webinars:

  1.  Decentralized Renewable Energy Practitioners, Wednesday 3rd October 2018 3pm EAT/5:30pm IST/1pm CET/8am EST. Register
  2. Media, Academia and Researchers Thursday 4th October 2018 5pm CET/ 12pm EST/9am PST. Register
  3. Energy Access Platforms Tuesday 9th October 2018 3pm EAT/5:30pm IST/1pm CET/8am EST. Register
  4. Energy Access Policymakers and Funders Wednesday 10th October 2018 5pm CET/ 12pm EST/9am PST. Register
Published in News
The objective of this study is to provide an overview of the EEP mini-grid portfolio, highlight observations and lessons learned about challenges and opportunities in the mini-grid sector, and provide recommendations for mini-grid developers and the programmes that support them. Countries in Africa are struggling to balance an increasing demand for electricity with the high cost of extending national electricity grids with limited government budgets. With rapid technological development, renewable energy mini-grids are a practical solution to the challenge of electrifying rural areas. Find out more by downloading the EEP Study
Published in Reports and Surveys
The GMG Facility is encouraged by the interest to date for the GMG call for proposals, and look forward to reviewing the concepts submitted. We remind all that the first deadline is 17th September and concepts will be reviewed and awards will be granted on a first come first server basis. Mini-grid applications submitted after 17th September will be reviewed once the initial batch are evaluated pending availability of funds. Type and nature of support Under the GMG Kenya programme, the Managing Entity will provide two main kinds of support to GMG Facility Recipients: - Technical assistance (TA) activities structured on a demand-driven basis at the project level. - Output based - connection and/or milestone grant support through the grant facility encourage private operators to build and operate green mini-grids providing access to electricity in Kenya. Both the technical assistance and the financial support facilities will be tailored to the specific needs of the eligible GMG Facility Recipient. A flexible approach will be used to design and implement the service awarded, taking into consideration the level of advancement of the recipient projects: pre-feasibility, development or execution phase of the project cycle. Priority will be given to projects with high social impact, reasonable funding needs, positive environmental and social impact, potential for replication and sustainability, and high contribution to reach the programme objectives within given timelines. More details regarding the eligibility and the application process can be found in the Manual of Procedures. Please register here for access. Summary guidelines are attached for reference. The GMG Facility google application forms can also be found here once registered. Please send inquires to This email address is being protected from spambots. You need JavaScript enabled to view it.. The GMG Facility Managing Entity www.gmgfacilitykenya.org
Published in News
Tuesday, 06 February 2018 07:57

The GMG Facility Kenya Moves Forward

The Green Mini Grid (GMG) Facility Kenya is grateful to the Powerhive families of Kisii and Nyamira Counties in Western Kenya for their participation in demonstrating the value of electrification to their community. Check out their story at “GMG Facility Benefits Rural Kenya”. The GMG Facility Kenya has provided technical assistance, and is providing output based connection grants, and milestone capital investment grants to mini-grid developers Powerhive, PowerGen and RVE.Sol. We are looking for additional mini-grid developers and projects in Kenya. Check back at www.gmgfacilitykenya.org for the announcement of the next call for proposals in the coming months. For more details about the GMG Facility you may register at “GMG Online Platform”. We welcome your questions at This email address is being protected from spambots. You need JavaScript enabled to view it..

Published in News
Wednesday, 18 July 2018 14:34

A Guide to Mini Grid Sizing

The guidebook provides information on how to assess the electricity demand of a community and determine the appropriate size of a new solar mini-grid.

Published in Guides and Handbooks

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